Engagement party checklist in Sydney
On behalf of the entire Boardwalk team, congratulations on your engagement! Ready to celebrate? This engagement party checklist helps you cover everything. Engagement parties let you share your news with loved ones; and they can be as casual or formal as you like. Traditionally, parents hosted, but many couples now plan their own. Here’s how to plan your perfect engagement party.
11-step engagement party checklist for Sydney events
#1 Set a budget
First things first: set a budget. Chat with your partner and anyone contributing financially. Knowing your budget upfront makes all other decisions easier. Don’t forget to allocate a good portion to catering – delicious food is a must-have for any celebration!
#2 The guest list
Before choosing a venue, decide on your guest count. Will you invite everyone, or just close family and friends? Your engagement party guest list doesn’t have to dictate your wedding guest list. Many modern couples are doing things differently. A smaller engagement party is perfectly fine! Or perhaps you’d like a big engagement party that becomes a surprise wedding! Celebrate your way with your favourite people. It’s your day.
#3 Date & venue decisions
Choosing a date and venue go hand-in-hand. Consider your guest list’s availability and whether you envision an indoor or outdoor celebration. Think about the vibe you want – formal or casual? The venue should reflect that. Popular options include:
- Private dining rooms
- Outdoor spaces like gardens or patios
- Community halls or event spaces
- Even your own home!
#4 The outfit
You might have a perfect dress already, or you might want something new. A neutral or vibrant outfit—wear what makes you feel great! Consider your party’s theme and style. You might save dressing up too much for your wedding day.
#5 The theme
Want to give guests a hint of your wedding theme (luxe, rustic, boho, beachy)? Or perhaps you’d prefer a different theme for your engagement party? From casual to Disney-themed, consider how your invitations and decorations fit your chosen style.
#6 Entertainment & activities
Music is key to setting the right mood. For a classy high-tea engagement party, classical music might be a good fit. For a fun, upbeat celebration, create a playlist of your favourite songs or hire a DJ. Other entertainment options include photo booths, games, or even a slideshow of photos of you and your partner.
#7 Capture memories
Capture the celebration! Hiring a photographer or videographer lets you relive the joy of your engagement party for years to come.
#8 The catering
Let’s talk food and drinks! Your engagement party is a chance to celebrate with delicious treats and refreshing beverages. Here’s what to consider:
Food:
- Canapés: Perfect for mingling, canapés offer bite-sized delights. Think mini quiches, sliders, or bruschetta.
- Buffet: A buffet offers variety and allows guests to serve themselves. Consider a mix of hot and cold dishes, salads, and perhaps a carving station.
- Food stations: Interactive food stations add a fun element. Think taco bars, pasta stations, or even a dessert station.
- Seated meal: For a more formal affair, a seated meal with plated courses is a great option.
Beverages:
- Bar service: A staffed bar ensures guests have access to drinks throughout the party.
- Beverage packages: Pre-selected beverage packages can simplify planning and budgeting. These often include wine, beer, and soft drinks.
- Signature cocktails: Create custom cocktails for a personal touch.
- Non-alcoholic options: Offer a variety of non-alcoholic drinks, like mocktails, juices, and sparkling water.
Working with your caterer
When you contact Boardwalk Catering, we’ll discuss your engagement party vision, guest count, and budget. We’ll help you create a menu that reflects your style and satisfies your guests. We can also advise on beverage quantities and bar service options. Great food and drinks are essential for a fantastic engagement party!
Phone: 0434 917 069 | Email: [email protected]
#9 Gifts & favours
Guests often bring gifts unless otherwise stated. If you’d prefer no gifts, simply note this on your invitations.
To make the engagement party truly memorable, add personal touches here and there that reflect the journey and personalities of both you and your spouse-to-be. Customised signage, photo displays, and engagement-related elements can add a unique and sentimental touch to the engagement party. Consider providing party favours or small gifts for guests as tokens of appreciation and remembrance.
#10 Logistics and timeline
Creating a detailed timeline for the engagement party is crucial to ensure smooth coordination and execution of all aspects of the event. Collaborate with your caterer regarding setup and breakdown timings, as well as any specific requirements they may have – parking arrangements, transportation options, and accessibility are all details of paramount importance should you want to facilitate a convenient and enjoyable experience.
#11 Final preparations & follow-up
The big day is almost here! A few final steps:
- Confirm all vendor bookings (catering, venue, entertainment, photographer).
- Finalise guest list and provide a headcount to your caterer.
- Arrange seating (if applicable).
- Prepare any decorations or signage.
- Designate someone to handle any last-minute issues.
After the party:
- Send thank-you notes to guests.
- Share photos and videos.
- Review feedback (if desired).
- Relax and enjoy being engaged!
Why hire Boardwalk Catering for your engagement party in Sydney
For special event catering in Sydney, including your engagement party, Boardwalk Catering is a top choice. Our Gold Licence from the Restaurant and Catering Association demonstrates our commitment to food safety, professionalism, and high standards. With our experience and expertise in off-site food transport, you can trust us for outstanding catering. Contact us for a quote!
Phone: 0434 917 069 | Email: [email protected]
Parting thoughts
Planning an engagement party with catering involves attention to detail and coordination. This checklist helps you create a fun, special celebration. Partnering with experts like Boardwalk Catering for your Sydney event ensures fantastic food, so you can focus on enjoying time with loved ones.
